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What to consider when choosing a suitable digital work order solution

What to consider when choosing a suitable digital work order solution
Andrej Lovsin
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May 8, 2023

The Benefits of Digital Work Order Solutions for Field Service and Maintenance Management

Digital work order solutions are becoming more and more popular in various industries. The solution is not only convenient, but it also provides a lot of benefits such as faster turnaround times, fewer paperworks and less errors. Most organizations that use digital work orders find themselves with better control over their inventory, improved productivity and the ability to quickly make changes to production schedules without involving other departments.

However, choosing an appropriate system for your company can be challenging due to the wide variety of options on the market today. In this article we will list some factors you should consider when making your decision so you can get started with a suitable solution for your business.

8 factors to consider when choosing a suitable digital work order solution

Factor #01: Size of the company

Digital work order solutions come in all shapes and sizes, so it is important to consider the size of your company when making a decision. If you are a small business with limited resources, you may want to consider a solution that is easy to use and does not require a lot of training. On the other hand, if your company is bigger and has a lot of employees, you may want to consider an advanced solution that offers many features.

Factor #02: Work processes

Not all work processes are similar in every organization. Depending on what kind of business you have and how it works will determine which requirements should be prioritized when choosing a solution. For example, if you are working with many different departments and they all have their own inventory, it is important to consider solutions that allow for this kind of flexibility.

Factor #03: Number of vendors

If your organization works directly with several vendors or has other business partners, the level of customization available in the digital work order solution you choose is important. Solutions that allow for customization will help to ensure all parties are able to communicate seamlessly and share information easily.

Factor #04: Level of automation

One of the benefits of using a digital work order solution is the ability to automate tasks. This can save your employees time and improve accuracy. When considering a solution, be sure to ask about the level of automation that is available and how it can benefit your business.

Factor #05: Training requirements

Different solutions have different training requirements. If you are looking for a quick and easy solution, you may want to consider one that does not require a lot of training. However, if you are looking for a more advanced solution that offers many features, be prepared to spend some time training your employees.

Factor #06: Maintenance and support

When choosing a digital work order solution, it is important to consider the company’s maintenance and support policies. This includes things such as how often the software is updated, how support is provided and what kind of help is available if something goes wrong.

Factor #07: Cost

Digital work order solutions can vary in price, so it is important to consider your budget when making a decision. Be sure to ask about the cost of licenses, updates and maintenance before you make a purchase.

There are numerous digital work order solutions on the market today, but many companies do not know how to choose an appropriate one for their business. This is why it is important to consider all of these factors and make a decision that will benefit your company long-term in both the present and future.

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Andrej Lovsin
I have been a software developer since I was 12 and I think this shaped my approach to solving problems. What I do first, is untangle them – and my favorite tool for that is a whiteboard. This is what I’m passing on to the company. I am proud that develops intelligent SaaS solutions for businesses that help optimize business processes in a faster and more efficient way.
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