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Time & Budget

Mastering the Art of Scheduling Meetings in Microsoft Teams

Andrej Lovsin
Andrej Lovsin
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November 23, 2023

When it comes to collaboration Microsoft Teams is a go to platform for professionals of all kinds from freelancers to corporations. One standout feature is its user interface for scheduling meetings revolutionizing business communication. In this guide we will delve into the intricacies of organizing meetings in Teams ensuring that every meeting aligns seamlessly with participants schedules.

Exploring Desktop Scheduling

To embark on the journey of scheduling a meeting in Microsoft Teams you simply need to launch the application. Look for the 'Schedule a meeting' button discreetly placed below the message input box – this is your gateway to initiating a meeting. Clicking on it will take you to the Calendar tab where the magic of scheduling unfolds. At the corner selecting 'New meeting' reveals a canvas where you can lay out your meetings blueprint.

Crafting an Impeccable Meeting

This is where you get creative and add all the details – from coming up with a captivating title that encapsulates your meetings essence, to compiling a list of participants and fine tuning other important aspects that set the tone.

Microsoft Teams goes the mile with its Scheduling Assistant feature, which aims to coordinate the availability of all team members to find a meeting time that works for everyone.

Promoting Inclusivity: Inviting External Participants

In the spirit of inclusiveness Microsoft Teams allows you to expand the reach of your meetings, beyond your organizations boundaries. By entering the email addresses of participants you can bring perspectives into your virtual meeting room. The platform handles both optional attendees seamlessly ensuring that each invitation is personalized for its recipient.

Channel Meetings: Encouraging Team Collaboration

Channel meetings in Teams exemplify a mindset. By selecting 'New meeting' and specifying a channel you create a space where ideas can freely flow among channel members. It's important to note that once a channel is chosen and the invitation is sent out it becomes fixed. Reminding us to consider our desired audience for the meeting.

Mobile Scheduling: Efficiently Managing Meetings on the go

The Teams app puts scheduling power at your fingertips. Whether you're in a taxi or, at a café organizing a meeting is a few taps away. The process mimics the desktop experience. Offers added convenience through mobility.

From choosing participants to ironing out the details the app guarantees that scheduling your meeting is as easy, as a tap.


Microsoft Teams revolutionizes the process of setting up meetings by combining simplicity and adaptability. Whether you're using a desktop or mobile device the platform adjusts to your scheduling requirements ensuring that each meeting contributes to collaboration.

Andrej Lovsin
I have been a software developer since I was 12 and I think this shaped my approach to solving problems. What I do first, is untangle them – and my favorite tool for that is a whiteboard. This is what I’m passing on to the company. I am proud that develops intelligent SaaS solutions for businesses that help optimize business processes in a faster and more efficient way.
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